Privacy Notice To California Employees, Contractors And Job Applicants Regarding The Collection Of Personal Information
Mix Media Group, LLC (the “Company” or “we”) is committed to protecting the privacy and security of personal information of our current and former employees, job applicants, officers and directors (collectively, “Employees”) and contractors and agents (together with Employees, “Personnel”) and their emergency contacts and beneficiaries. The Company collects personal information of Personnel and their emergency contacts and beneficiaries in connection with its human resources activities. The Company does not sell or otherwise disclose this personal information for monetary consideration or a business purpose to any third parties.
The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) effective January 1, 2020, and all data privacy laws in the jurisdictions in which the Company collects personal information of Personnel. Personnel, emergency contacts and beneficiaries with disabilities may access this notice in an alternative format by contacting hr@mix.com.
What Categories of Personnel Information Do We Collect and How Do We Use This Information?
We and/or our third-party service providers collect the following categories of personal information for the purposes described below:
| Category of Personal Data | Personal Information Collected | Purpose | |
|---|---|---|---|
| A. | Personal identifiers | Examples: Real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, Social Security number, driver's license number, passport number or other similar identifiers, age, date of birth. | The Company and/or the Company’s service providers collect personal identifiers to process job applications; onboard new Employees, enroll and administer benefits, enter into contracts, and general human resource purposes.The Company and/or the Company’s service providers collect Employees’ age and date of birth to onboard new Employees, enroll and administer benefits, and general human resource purposes. |
| B. | Records identified by state law (including the California Customer Records statute (Cal. Civ. Code § 1798.80(e))) | Examples: Name, signature, Social Security number, address, telephone number, passport number, driver's license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card information, or any other financial information, medical information or health insurance information. | The Company and/or the Company’s service providers collect this information to process job applications; onboard new Employees, enroll and administer benefits, enter into contracts, and general human resource purposes.The Company and/or the Company’s service providers collect pay information, such as pay rate, payroll deduction information; banking information for direct deposit, and credit card information for expense reimbursement. The Company and/or the Company’s service providers collect this information to pay the Company’s personnel and comply with applicable laws. |
| C. | Protected classification characteristics under state or federal law | Examples: Race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. | The Company’s service providers collect equality and diversity information, such as minority, veteran and disability status, through voluntary self-disclosure and other means to help implement the Company’s diversity programs and to comply with applicable laws. The Company and/or the Company’s service providers collect health and safety information to help the Company maintain a safe workplace, assess your working capacity, administer health and Workers’ Compensation insurance programs, and comply with applicable laws.The Company and/or the Company’s service providers also collect information necessary for benefits enrollment and administration purposes. |
| D. | Internet or other similar network activity information | Examples: Email, computer, internet, telephone, and mobile device usage; IP address; log-in information; and location information, browsing history, search history, or information regarding your interaction with a website, application or advertisement. | The Company collects this information to protect Company, customer, and Personnel property, equipment and confidential information; monitor Personnel performance; and enforce the Company’s electronic communications acceptable use policies. |
| E. | Geolocation data | Examples: Physical location or movements. | The Company collects IP address data for general human resource purposes and geolocation information for purposes of tracking our laptop inventory. |
| F. | Sensory data | Audio and visual information. | The Company may collect audio and visual information of Personnel through photographs used for identification purposes and to promote the Company. The Company may collect audio and video recordings of training sessions and meetings. |
| G. | Professional or employment-related information Examples: Current or past job history or performance evaluations. | Performance Management Information, such as employment status (full-time or part-time, regular or temporary); work schedule; job assignments; hours worked; accomplishments and awards; training and development information; performance evaluation information; discipline and counselling information; and employment termination information. | The Company collects professional and employment-related information to manage our relationship with Personnel. |
| H. | Education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)) | Examples: Education records such as grades, transcripts, and class lists. | The Company collects education information in connection with the job application process, to evaluate job applicants, and to feature Employees in marketing materials and on the Company’s website. |
| I. | Inferences drawn from other personal information | Examples: Profile reflecting a person's preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities and aptitudes. | The Company may collect inferences drawn from other personal information in connection with evaluating job applicants and to manage our relationship with Personnel. |
| J. | Personal Data about children under the age of 16 | Personal information about Employees’ dependents under the age of 16. | The Company’s service providers collect information about Employees’ dependents under the age of 16 if Employees voluntarily provide such information in connection with the enrollment and administration of benefits and other human resource purposes that involve such dependents. |
The Company also collects legal and contractual information, such as information necessary to respond to law enforcement and governmental agency requests, comply with legal and contractual obligations, exercise legal and contractual rights, and initiate or respond to legal claims. The Company collects this information to comply with legal and contractual requirements and to establish, exercise and defend legal and contractual rights and claims.
What Categories of Emergency Contact Information Do We Collect and How Do We Use This Information?
We collect the following categories of personal information for the purposes described below:
- • Name and contact information; and
- • Relationship to Employee.
The Company collects this information to contact the Employee’s designated emergency contact persons in the event of an emergency.
What Categories of Beneficiary Information Do We Collect and How Do We Use This Information?
Our payroll and 401K service providers collect the following categories of personal information for the purposes described below:
- • Name and contact information;
- • Relationship to the Employee;
- • Birth date;
- • Social Security Number; and
- • Information necessary to process benefits claims.
The Company’s payroll and 401K service providers collect this information to enroll and administer benefits programs for beneficiaries of the Company’s Employees.
Contact For Questions
If you have any questions or concerns regarding this Privacy Notice or the collection of your personal information, please contact:
Mix Media Group, Human Resources hr@mix.com